AP and AR management is not glamorous work. But when it is handled poorly, it creates cash flow uncertainty, strained vendor relationships, and lost revenue from invoices that were never followed up on. When it is handled well, you always know where you stand and your business runs more smoothly because of it.
Accounts payable and accounts receivable are mirror problems. One is about what you owe and when. The other is about what you are owed and whether you are going to collect it. Both require consistent attention, organized records, and someone who is actively watching the numbers. Here is what we handle on each side.
WHAT YOU OWE
Accounts Payable
WHAT YOU ARE OWED
Accounts Receivable
AP and AR management means different things to different providers. Some firms execute payments directly. Others only produce reports. We are precise about what we do so there are no mismatched expectations after you sign on.
✓ What we handle | ✕ What stays with you |
✓ Recording and categorizing all vendor bills and expenses | ✕ Authorizing or executing vendor payments from your bank account |
✓ Tracking due dates and flagging upcoming payables | ✕ Making financial commitments or entering into vendor agreements on your behalf |
✓ Generating AP aging reports showing what is owed and when | ✕ Negotiating payment terms with vendors |
✓ Preparing and sending customer invoices within your accounting platform | ✕ Directly contacting your customers to collect on outstanding balances |
✓ Tracking customer payments and applying them to open invoices | ✕ Pursuing collections or engaging third-party collection services |
✓ Generating AR aging reports showing what is current and what is past due | ✕ Making credit decisions about customers on your behalf |
✓ Flagging overdue accounts so you can take collection action | ✕ Acting as a point of contact for your customers or vendors |
✓ What we handle | ✕ What stays with you |
✓ Recording and categorizing all vendor bills and expenses | ✕ Authorizing or executing vendor payments from your bank account |
✓ Tracking due dates and flagging upcoming payables | ✕ Making financial commitments or entering into vendor agreements on your behalf |
✓ Generating AP aging reports showing what is owed and when | ✕ Negotiating payment terms with vendors |
✓ Preparing and sending customer invoices within your accounting platform | ✕ Directly contacting your customers to collect on outstanding balances |
✓ Tracking customer payments and applying them to open invoices | ✕ Pursuing collections or engaging third-party collection services |
✓ Generating AR aging reports showing what is current and what is past due | ✕ Making credit decisions about customers on your behalf |
✓ Flagging overdue accounts so you can take collection action | ✕ Acting as a point of contact for your customers or vendors |
The payment authorization and customer-facing collection decisions stay with you because they involve your business relationships and your financial commitments. Our job is to make sure you always have the accurate, current information you need to make those calls with confidence and on time.
When your AP and AR are managed accurately and consistently, something shifts in how you run your business. You stop guessing at your cash position. You stop worrying about whether a vendor invoice was missed. You stop losing revenue to invoices that were sent late, applied incorrectly, or never followed up on.
Instead, you have a clear picture of what is coming in, what is going out, and what your cash position will look like in thirty, sixty, and ninety days. That visibility is what lets you make the decisions that matter: whether to hire, whether to invest, whether to extend credit, whether to accelerate collections.
Most business owners do not realize how much of their financial anxiety comes from not knowing these numbers. When you do know them, and when you trust them, that anxiety goes away.
Knowing what you are owed and what you owe, accurately and in real time, is not a luxury. It is the minimum standard your business deserves to operate on.
Effective AP and AR management depends on accurate underlying books. You cannot produce a reliable aging report if your transactions are miscategorized or your reconciliations are behind. You cannot flag overdue invoices if the payment records are not up to date.
That is why AP and AR management from Rev Your Bookkeeping is structured as an add-on to monthly bookkeeping. The foundation has to be right for the operational layer to work. Clients who add AP and AR management to their monthly bookkeeping engagement get a fully integrated service: accurate books, consistent reconciliations, and active management of their payables and receivables, all maintained by the same team.
If you do not currently have a monthly bookkeeping engagement with us and are primarily interested in AP and AR support, we will discuss what the right starting point looks like for your business during your discovery call.
We manage AP and AR within your existing accounting platform and coordinate with the operational tools your business already relies on. You do not need to adopt new software to work with us.
ACCOUNTING PLATFORMS
AP AND AR TOOLS WE COORDINATE WITH
AP and AR management is the right service for business owners who have hit the point where managing payables and receivables manually is no longer sustainable. Whether that means invoices falling through the cracks, vendor relationships suffering from late payments, or simply spending hours every week on work that should not require your attention, this service is designed to take that function off your plate and put it in the hands of someone who manages it properly.
You are a good fit if:
Industries where this service is particularly valuable:
Thirty minutes. No commitment. Just a clear conversation about what your AP and AR actually need.